SAN LUIS OBISPO COUNTY FOUR WHEEL DRIVE CLUB
BY-LAWS
Revision date 2/26/96
ARTICLE 1 - NAME
The name of this organization shall be the San Luis Obispo
County Four Wheel Drive Club
also known as the SLO County 4WD Club
also known as the SLO 4-Wheelers.
ARTICLE II - PURPOSES AND AIMS
This organization exists in order to bring together members for
fun, family-oriented activities and enjoyment of our natural surroundings.
This organization shall work to keep existing Off Highway Vehicle
(OHV) trails open and create new trails. Safety and user education
will be emphasized. This club will work in concert with other
user groups to maintain trails, keep open trails open, organize
events and any other purpose that the membership feels is necessary.
This organization shall be non-profit in character.
ARTICLE III - MEMBERSHIP AND DUES
- Membership is open to owners of off-highway vehicles or be
an OHV enthusiast.
- Dues for this organization shall be $20 yearly (per family
at one address). Adult family members (i.e. adult children or
spouses) who wish to utilize their own off-highway vehicle at
club events will pay for a separate membership. Associate membership
shall be offered to interested businesses at $50.00 per year,
and shall be given advertising space in the club newsletter.
- Guests are welcome to attend club meetings. Guests may participate
in events if they are sponsored by a club member, pay a $5 per
event fee, and sign waiver.
- Dues are payable on January 1 of each year. Members who pay
in the months of October, November or December will have a valid
membership for those months and the following calendar year.
- To remain in good standing a club member must pay his/her
dues on or before the date of the January meeting. CA4WDC dues
are payable directly to CA4WDC.
- The minimum age for members shall be sixteen (16) years.
Each member must hold a valid driver's license and have adequate
insurance coverage. Members under 18 must be sponsored by a parent
or guardian.
- Roll bars and seat belts for each passenger are mandatory
in soft top vehicles; seat belts in hard top vehicles. Exemptions
7a Vehicle is of historical nature
7b Vehicle is in or has been restored to, Factory stock condition
- All members must conduct themselves in a responsible, respectable
and orderly fashion at all times. The Board of Directors shall
have the power to expel members for misconduct.
ARTICLE IV - OFFICERS AND DUTIES
The officers of this club shall be President, Vice President,
Secretary and Treasurer.
- The President shall be the executive officer and will preside
at all meetings. He/she shall have the duty of carrying out the
policies and decisions of the Board of Directors (BOD). He/she
shall co-sign checks with the Treasurer.1
- The Vice President will assist the President and act on his/her
behalf in case of absence.
- The Secretary shall insure that all minutes of the meetings
are recorded, maintain the records including the by-laws; and
write any correspondence as directed by the BOD.
- The Treasurer shall prepare a budget for approval by the BOD,
receive all monies; be responsible for the bank deposits; disburse
funds as authorized; co-sign checks with the President and have
the books open for inspection by authorized auditors or club members.
Expenditures over $30 must be authorized by the Board of Directors.
ARTICLE V - BOARD OF DIRECTORS
The Board of Directors shall be made up of the elected officers
and directors elected by the membership as follows:
- Ways and Means Director, whose duty it will be to establish
fund raising events. He/she shall work with the Treasurer.
- Membership Director, whose duty it will be to promote club
membership, receive membership applications, forward funds to
the treasurer, and present new applicants to the membership. He/she
shall be responsible for introducing guests and shall keep a log
of all members and visitors at meetings and on club outings. He/she
shall forward membership information to the Newsletter Editor.
- Events Director, whose duty shall be to organize and coordinate
runs and special events, log all event participants, and collect
guest fees
- Land Use Liaison, whose duty will be to work closely with
the local land use agencies and other organized off-highway groups
in the area. He/she will make arrangements for conservation projects
for the club to carry out locally.
- CA4WDC Club Liaison, whose duty it is to represent the club
at CA4WDC board meetings, and collect dues for individuals who
also maintain CA4WDC club membership.
- Newsletter Editor, whose duty it will be to create a monthly
newsletter or flyer, to notify members of club events and activities
in a timely manner.
Committee members may be assigned at the discretion of the individual
director.
ARTICLE VI - COMMITTEES
Committees may be formed at any time at the discretion of the
BOD. The standing committees shall be made up of non-elected volunteers
and will consist of:
- Social Chairperson, whose duty it will be to provide for refreshments
when necessary; and to coordinate programs for meetings and special
affairs.
- Safety Chairperson, whose duty it will be to ensure that vehicles
are checked prior to events, coordinate safety clinics and other
user education programs.
- Trail Boss, whose duty it is to organize and lead events,
create a trip report for the next meeting and the newsletter,
and to notify members of the club events prior to the event.
- Telephone Chairperson, whose function it will be to notify
the membership of events or meetings as directed by the BOD.
- Promotion Chairperson, whose duty is to procure and sell club
emblems and apparel, and shall keep a list of items approved by
the club, inventory on-hand, and forward the earnings from sales
to the treasurer
ARTICLE VII - MEETINGS
Membership meetings shall be held once a month; date, time and
place at the discretion of the membership. Special meetings may
be called a half hour prior to the regular meeting for any designated
purpose. Board Meetings may be held once per month at the call
of the President.
ARTICLE VIII - ELECTIONS AND BY-LAW CHANGES
- Votes are to be counted as one (1) votes for a single member,
two (2) votes maximum for a family membership.
- Elections of officers and Board of Directors shall be held
at the regular January club meeting each year. Nominations will
be accepted from the floor at the December meeting, with additional
nominations at the January meeting. Written proxy votes will be
accepted at the January meeting.
- Proposed modifications to the bylaws shall be presented to
the membership in written form at the regular meeting preceding
the meeting at which the vote is taken (or at least 20 days prior
to the actual vote).
A Quorum of 33% of paid membership must be present to vote.
ARTICLE IX - PARLIAMENTARY AUTHORITY: Roberts Rules
of Order, revised, shall be the Parliamentary Authority in all
matters not covered in these by-laws.
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